Departments or authorized university organizations may request badges and nametags from the Western Card Office. For more information on the process of ordering a badge or nametag, scroll down to the Order Timeline section.

This is a collaborative process. If you have any questions or concerns, don’t hesitate to contact us at

Design Specifications

Card Stock

Badges and nametags are printed on size 2 1/8″ x 3 3/8″ white card stock.
While the Card Office only offers white card stock, full-color printing is available.

Standard Template

  • Name
  • Department Name
  • Job Title
  • University Logo

Design Variables

  • Color, size, and position of text
  • Size and position of the image and logo (if applicable)
  • Size and color of the Western logo
  • Portrait or landscape orientation
  • Clip


Our office offers both card clips and magnetic backing for our badge and nametag orders. Our staff will prepare badge and nametag orders that request magnetic backings or card clips prior to distribution of each card.

Magnetic Backing

Magnetic fasteners, round/silver

This option includes one pair of magnets per per badge or nametag. One magnet has an adhesive back tape which peels off to attach to the card, and one magnet to secure the badge to an article of clothing.

Disclaimer: Not intended for thick clothing.

Card Clip

Card clip, plastic strip with clip at bottom

This option includes one clip per badge or nametag. A punch is used to create an oval hole punch at the top area of the card, and the plastic strip is slid through and snapped together at both ends. The metal clip is then used to secure the card and clip to an article of clothing.


  • Badges: $3.00 each
  • Nametags: $3.00 each

Please Note: A badge only differs from a nametag in that it includes a photo of the individual that it is intended for. Nametags are photo-less.

Order Timeline

  1. Request an order

Fill out the e-sign form for badges and nametags. Orders normally take up to two days to process. You will receive an email from the Western Card office when your order request has been processed.

  1. Send us your sketch of the card design

Hand drawn is preferred; examples of badge or nametag designs are available if needed. If you would like to create the design using a photo editor program, keep the photo file a high quality resolution and save as a .jpeg, .gif, or .bmp.

  1. Approve the final design

The Card Office will convert your sketch using our design software and will email you to review the design. The Western Card office will continue to modify the design until it meets your requirements.

For orders of over 100 badges or nametags, please call or email the Card Office to give us as much notice as you are able so that we will be prepared to process your order on time. Please note that we will send a sample of your order for approval, and will not proceed with printing the order until the sample has been approved.

  1. List your recipients

The Card Office will request a list of the names, W Numbers, and job titles of all badge or nametag recipients. The Western Card office cannot create a badge or nametag for anyone whose name does not appear on this list.

  1. Choose photo preferences

Recipients have the option of taking a new photo. If badge recipients have an existing Western Card image, we can transfer that image onto the badge. If they would like to use their existing Western Card image, please let us know.

  1. Picking up your order

You will receive an email once your order is ready. Departments may appoint a representative to pick up the full order or authorize recipients to pick up and sign for their own badge or nametag.

Sample Designs

Nametag and Badge Sample

Sample nametag, with name, year and job title
Sample nametag, with photo, name, position and department